Job Summary
The Office Administrative Assistant plays a vital role in ensuring the smooth operation of the office. This position involves performing a variety of administrative and clerical tasks to support the team and facilitate efficient office procedures.
Key Responsibilities
1. Administrative Support
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Provide general administrative support to various departments as needed.
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Manage and organize files, documents, and paperwork.
2. Communication
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Handle incoming calls, emails, and correspondence.
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Assist in drafting and sending communication to clients and team members.
3. Scheduling
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Schedule and coordinate meetings, appointments, and travel arrangements.
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Maintain calendars for executives or team members.
4. Data Entry and Management
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Perform data entry tasks and update databases and records.
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Prepare reports, presentations, and various documents as required.
5. Office Management
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Ensure the office is well-stocked with supplies and equipment.
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Oversee maintenance and organization of office equipment.
6. Customer Service
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Greet and assist visitors and clients in a professional manner.
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Address inquiries and provide information about the company.
Qualifications
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High school diploma or equivalent; additional qualifications in Office Administration or relevant fields are a plus.
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Proven experience as an administrative assistant or in a similar role.
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Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Skills
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Strong organizational and time-management skills.
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Excellent written and verbal communication abilities.
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Attention to detail and problem-solving skills.
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Ability to work independently and as part of a team.
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Discretion and confidentiality in handling sensitive information.
Working Conditions
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Typical office environment with a standard work schedule.
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May require work overtime, holidays and weekends